Terms and Conditions
These terms apply to all projects contracted through Movingbeam Productions LLC (“Movingbeam”). By approving any proposal, quote, or invoice, the Client agrees to the following:

1. Payment Terms

  • Full payment is due upon invoice unless otherwise agreed in writing

  • Deposits are required to confirm scheduling and are non-refundable

  • Late payments may result in project delays or additional fees

  • Bank and remittance details are provided upon request

  • Tax-exempt clients must submit valid exemption documentation before invoicing

  • Submission of payment constitutes acceptance of all terms outlined in the latest approved proposal and this agreement

2. Scope of Work

  • Services are based on the approved proposal or scope of work

  • Revisions, additions, or scope changes may result in updated pricing and timelines

  • Scope changes must be approved in writing before proceeding

  • Quotes are valid for 15 calendar days from the date issued unless otherwise noted

3. Cancellations and Rescheduling

  • Deposits are non-refundable under any circumstances

  • Cancellations may incur additional charges for time already spent, materials procured, or third-party commitments

  • Projects rescheduled or delayed more than 30 days may require a new proposal and deposit

4. Creative Ownership

  • All designs, renderings, documents, and materials created by Movingbeam are the sole intellectual property of Movingbeam unless otherwise agreed in writing

  • Clients are granted a non-transferable, project-specific license to use the final deliverables for the intended scope only

  • Unused drafts, concepts, and materials remain the exclusive property of Movingbeam

  • Unauthorized use, reproduction, or distribution is prohibited

5. Client Responsibilities

  • Client must provide accurate and timely project details, site access, and decision-making contacts

  • Client is responsible for securing necessary permits, insurance, and venue/vendor coordination unless otherwise agreed

  • Delays in feedback, site readiness, or approvals may affect delivery timelines and costs

  • Vendors or subcontractors not hired through Movingbeam are the Client’s responsibility

6. Liability and Warranties

  • Movingbeam delivers services with professional care but makes no guarantees beyond what is stated in the proposal

  • Movingbeam is not liable for damage, injury, or loss related to third-party vendors, client-owned equipment, weather, or unsafe site conditions

  • Equipment and services not sourced by Movingbeam are outside our responsibility and warranty scope

7. Legal and Jurisdiction

  • These terms are governed by the laws of the State of New York

  • Disputes will be resolved exclusively in New York state or federal courts

  • Client agrees to reimburse Movingbeam for reasonable legal fees incurred in enforcing these terms

8. Acceptance of Terms
By submitting a deposit, authorizing work, or making payment, the Client agrees to these Terms and Conditions in full.

9. Insurance

  • Movingbeam carries general liability and workers’ compensation insurance for its staff. Proof of coverage is available upon request.

  • Clients are responsible for securing all necessary insurance related to their venue, labor, equipment, and public safety.

  • If any additional crew, vendors, or subcontractors are hired by the Client or working under the Client’s direction, the Client must ensure appropriate coverage is in place, including but not limited to:

    • General Liability

    • Workers’ Compensation for any non-Movingbeam personnel

    • Equipment coverage for client-owned or rented gear

  • Movingbeam is not responsible for loss, theft, or damage to equipment or property not owned or sourced directly by Movingbeam.

  • Additional insured certificates naming the Client can be issued upon request, subject to approval.